Business Record Keeping Software

Keep business records secure, organised, and easy to retrieve

Your business records deserve more than scattered folders, email inboxes, and individual devices. Effective business record keeping helps you organise, protect, and retrieve important information when you need it.

Lexkeep helps entrepreneurs and growing businesses create a secure, organised, and verifiable system for managing company records. Keep contracts, invoices, receipts, approvals, board resolutions, meeting minutes, correspondence, policies, reports, and operational documents in one controlled workspace.

A more reliable way to manage business records

Important business records are connected to clients, suppliers, projects, transactions, decisions, and responsibilities. When records are spread across different locations, it can be difficult to find the right version, understand what happened, or retrieve information when it matters.

With Lexkeep, your organisation can:

• Organise records by client, supplier, project, matter, or workspace
• Store documents and other important files in one secure environment
• Control who can access, edit, share, or manage records
• Track relevant activity through event logs and audit trails
• Retrieve records more efficiently
• Share information securely with authorised people
• Request electronic signatures and track the signing workflow
• Apply your own retention workflows where supported by your plan
• Verify whether a file has changed since it was recorded

Designed for everyday business records

Contracts and agreements

Manage customer contracts, supplier agreements, service agreements, leases, statements of work, and other commercial documents.

E-signatures and signing workflows

Send e-signature requests for agreements and important business documents. Lexkeep records relevant signing events, including the progress and status of the workflow, helping your organisation maintain a clearer audit history.

Client and supplier records

Keep structured records relating to customers, vendors, contractors, consultants, and business partners.

Invoices, receipts, and supporting documents

Store invoices, receipts, quotations, expense records, purchase documents, and other supporting files alongside the relevant business record.

Approvals, board resolutions, and business decisions

Preserve records of important approvals, board resolutions, shareholder or member resolutions, meeting minutes, instructions, decisions, and related communications.

Maintain a clearer history of what was decided, when it was decided, and which documents or records support the decision.

Policies and internal documents

Organise policies, procedures, reports, manuals, employee guidance, and other operational records.

Projects and deliverables

Keep project documents, specifications, meeting records, client deliverables, and related correspondence together.

Compliance and governance records

Support internal governance and compliance processes with controlled access, audit trails, organised retrieval, and configurable retention workflows.

Manage board resolutions, meeting minutes, written decisions, approvals, policies, registers, governance correspondence, and related supporting documents in an organised workspace.

Keep important records connected

Lexkeep provides a structured workspace for the information surrounding a record—not just the file itself.

Associate documents with relevant:

• Clients
• Suppliers
• Projects
• Transactions
• Business functions
• Decisions
• Board resolutions
• Tasks
• Deadlines
• Communications
• Supporting files

This helps your team understand the context of a record and retrieve related information more efficiently.

Know what happened to a record

A reliable record-keeping process should help your organisation answer practical questions:

• Where is the latest version?
• Who uploaded or changed the file?
• Which client, project, supplier, or business function does it relate to?
• When was it recorded?
• Has the file changed since then?
• Who has access to it?
• Has an agreement been sent for signature?
• Who has signed, declined, or still needs to sign?
• Which decision, approval, or board resolution does it support?
• Can the record be retrieved when needed?

Lexkeep helps maintain a clearer history of records and related activity, supporting continuity, accountability, operational efficiency, and internal review.

Sign documents and track the signing process

Where supported by your plan, Lexkeep allows authorised users to send e-signature requests for business documents and agreements.

Lexkeep can help your organisation:

• Request signatures from relevant parties
• Track the progress of a signing workflow
• Monitor outstanding signature requests
• Record relevant signing events
• Maintain the signing history alongside the related document
• Support audit and internal review

E-signature functionality and applicable limits may vary by plan.

Verify file integrity when it matters

Lexkeep can create tamper-evident blockchain records for file hashes.

The original file is not stored on the blockchain. Instead, Lexkeep calculates a cryptographic hash of the file and records anchoring information that can later help verify whether the file has changed.

Merkle batch anchoring

Multiple file hashes may be combined into a Merkle tree. The resulting Merkle root is then recorded on the blockchain, allowing the integrity of files included in the batch to be verified using the relevant proof.

Direct file-hash anchoring

A file’s hash may be anchored individually where a separate integrity record is required. Direct anchoring is subject to the allowances and limits of the applicable plan.

File Integrity Certificates

Where available, Lexkeep can generate a File Integrity Certificate containing technical information such as:

• File hash
• Hashing algorithm
• File details
• Anchoring information
• Relevant timestamps
• Verification instructions

Support your records throughout their lifecycle

Lexkeep helps your organisation manage records from creation or upload through retention and verification.

1. Add a record

Upload a document or other important file.

2. Organise it

Associate the record with the relevant client, supplier, project, transaction, decision, board resolution, or business function.

3. Collaborate securely

Share the record with authorised colleagues, advisers, clients, or business partners.

4. Request signatures where needed

Send an e-signature request and track the signing workflow and related events.

5. Track activity

Maintain a history of relevant actions and events.

6. Protect file integrity

Use Merkle batch anchoring or direct file-hash anchoring where appropriate.

7. Apply your retention policy

Where supported by your plan, configure and implement your organisation’s own retention rules and workflows.

8. Retrieve or verify the record

Find the record when needed and review its integrity, activity, and signing information.

Configure retention around your own policy

Where supported by your Lexkeep plan, your organisation can configure and implement its own retention policies, schedules, and workflows.

Retention policies and workflows should be determined and approved by the appropriate legal, compliance, records-management, and information-security personnel.

Secure collaboration for modern businesses

Give your team access to the records they need without losing control over sensitive information.

Depending on your plan, Lexkeep may support:

• Role-based access controls
• Shared workspaces
• Secure file sharing
• Optional end-to-end encryption
• Audit trails and event logs
• E-signature requests
• Signing workflow tracking
• Controlled collaboration
• Data retention settings
• Legal holds
• File integrity verification
• Administrative permissions

Feature availability varies by plan.

Who can use Lexkeep for business record keeping?

Entrepreneurs and founders

Keep core business documents, agreements, board resolutions, important decisions, and supporting records organised from the beginning.

Consultants and professional-service providers

Manage client records, proposals, contracts, deliverables, reports, signature requests, and correspondence in one secure workspace.

Small businesses

Create a consistent system for contracts, supplier records, board resolutions, policies, approvals, and operational documents.

Startups and growing teams

Build reliable record-keeping practices without depending on scattered folders, inboxes, or individual devices.

Operations and administration teams

Improve document retrieval, internal accountability, signing workflows, and continuity across day-to-day business processes.

Compliance and governance teams

Support controlled record management, internal reviews, board and governance records, policy-based retention workflows, and auditable business processes.

Start building a better record-keeping process

Your business should not have to depend on one person’s inbox, one employee’s computer, or a collection of disconnected folders.

Lexkeep business record keeping software helps you:

• Protect important business records
• Improve document retrieval
• Support internal accountability
• Maintain a reliable activity history
• Preserve approvals, board resolutions, and business decisions
• Collaborate securely
• Request and track e-signatures
• Apply your own retention policies where supported
• Verify file integrity when required